In order to make it easier for home owners to find documents, follow this naming convention:
Descriptive Name YYYY-MM-DD.ext
Descriptive Name should describe the contents of the documents, i.e. Master Budget.
YYYY-MM-DD is the 4 digit year-2 digit month-2 digit day. Month and Day are optional.
.ext is the doc type, i.e. .pdf.
Master Budget 2021.pdf
Sub J Surveilence Committee Minutes 2020-02-15.pdf
Capital Projects Summary 2021.pdf
Waterways Report 2020-10.pdf
It is best if files are uploaded in PDF format so that they are read-only and so that most browsers can open them without downloading to the users computers.
This also prevents files being over-written when moving documents from the active folders to the Historical Archive folder. Everything in the Historical Archives is readable by all homeowners.
Note: Some documents are required by Mexican law to be saved for 10 years. Anything saved past 10 years for other reasons is in the Prehistoric folder.