6.1. Master Surveillance Committee.
(a) Purpose. The Master Surveillance Committee monitors the compliance of Administrators with their obligations under these Master Rules, the Master Condominium Assembly resolutions and applicable law, and performs such other duties as are set forth in the Law or in these Master Rules.
(b) Composition. The Master Surveillance Committee consists of an odd number, with a minimum of three members, as determined and elected by the Master Representatives at a Master
Condominium Assembly. Master Surveillance Committee members are elected for a period of one year and may be re-elected for one additional consecutive one-year term, after which they are not qualified to serve for the following one-year period. The members may not be elected and are not qualified to serve, vote, or be counted for quorum purposes on the Master Surveillance Committee unless they are current in the payment of all Assessments for their Sub-Condominium Unit, In the event any member of the Master Surveillance Committee is no longer qualified or able to serve the entire period for which they were elected, the person elected to replace such member must serve for the remainder of said term. The Master Condominium Assembly must appoint a Master Surveillance Committee chair from among its members. Members of the Master Surveillance Committee may be re-elected to serve consecutive terms.
6.2. Master Surveillance Committee Meetings. The Master Surveillance Committee must hold meetings at least every 3 (three) months, which must be called in writing with 7 (seven) days’ notice by the chair or a third of its members. Master Surveillance Committee meetings are considered duly convened with the attendance of a majority of its members, and its resolutions are valid when taken by a majority of the members attending the meeting. Notwithstanding the foregoing, resolutions taken outside a Master Surveillance Committee meeting and confirmed in writing by all of its members are valid as if taken during a duly convened meeting. The chair must require that Master Surveillance Committee meeting minutes and all other related documents be prepared and maintained according to the Law. Master Surveillance Committee meetings may be held electronically or through conference calls when necessary.
6.3. Rights and Duties of the Master Surveillance Committee. In addition to any other rights and duties provided for in these Master Rules and in the Law, the Master Surveillance Committee must:
(a) Monitor and inspect the activities of Administrators and confirm their compliance with all obligations under the Master Rules, the Master Condominium Declarations, the Administrators Rules, the Design Guidelines, all other applicable rules, regulations, standards, resolutions, or guidelines issued by the Master Condominium Assembly, and the Law;
(b) Supervise the hiring and termination of professional services by Administrators, when approved by the Assembly;
(c) Supervise the performance of Administrators in caring for, monitoring, and maintaining the Master Common Areas and facilities in good condition, promoting the safety of the community and harmonious relationships among Owners, providing for and monitoring the common services, and taking such actions as may be deemed necessary and appropriate for the proper management and operation of the Master Condominium pursuant to the policies and direction of the Master Condominium Assembly;
(d) Verify and confirm the state of all accounts maintained by Administrators and provide reports to the Master Condominium Assembly;
(e) Confirm and oversee any investments of the reserve fund accounts and ensure that all reserve fund accounts are adequately funded;
(f) Review the performance of the Design Review Committee; terminate the appointment of any member failing to perform their duties thereon; and handle appeals from decisions of the Design Review Committee;
(g) Report to the Master Condominium Assembly regarding the administration of the Master Condominium, including the performance of the Administrators;
(h) Assist Administrators to enforce the Master Rules, the Master Condominium Declarations, the Administrators Rules, the Design Guidelines, and all other applicable rules, regulations, standards, resolutions, or guidelines issued by the Master Condominium Assembly, and the Law;
(i) Call a Master Condominium Assembly when Administrators were requested to do so and did not do so within three days of the request or when any Administrator fails to do so as required by the Master Rules, the Administrators Rules, other applicable rules, regulations, standards, resolutions, or guidelines issued by the Master Condominium Assembly, or the Law;
(j) Inform Administrators of any suspected irregularities in the performance of their duties or any violation of or failure to comply with their obligations under the Master Rules, the Administrators Rules, the Design Guidelines, other applicable rules, regulations, standards, resolutions, or guidelines issued by the Master Condominium Assembly, or the Law at least 15 (fifteen) days before a Master Condominium Assembly is to be held and require such Administrators to appear and respond before the Master Condominium Assembly;
(k) Request the presence of a representative of a city official or Notary Public as provided for in the Law, whenever requested by Owners representing at least 25% of the Undivided Percentage Interest, or whenever the full Surveillance Committee so directs;
(l) Receive and process any complaints filed by any Owner regarding the performance of Administrators; and
(m)Take up all other resolutions and actions permitted by the Law, the Master Rules, the Administrators Rules, the Design Guidelines, or any other applicable rule, regulation, standard, resolution, or guideline issued by the Master Condominium Assembly.
6.4 Banking and Investment Accounts. The chair of the Master Surveillance Committee, jointly with Administrators, may open and close bank accounts, investment accounts, or any other type of accounts, issue checks, and with the agreement of the Master Condominium Assembly, designate authorized signatures for the management of those accounts. To fulfill its responsibilities under this section, Administrators may designate and empower a bonded individual to act on its behalf, in conjunction with the chair of the Master Surveillance Committee.